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<!DOCTYPE html> <html lang="en-US" dir="ltr"> <head> <base href="../../../../"> <noscript><meta http-equiv="refresh" content="0; URL=../../../../en-US/noscript.html"></noscript> <meta http-equiv="Content-Type" content="text/html; charset=utf-8"> <title>Creating Reports </title> <link rel="shortcut icon" href="media/navigation/favicon.ico"> <link type="text/css" href="normalize.css" rel="Stylesheet"> <link type="text/css" href="prism.css" rel="Stylesheet"> <link type="text/css" href="default.css" rel="Stylesheet"> <script type="text/javascript" src="polyfills.js"></script><script type="text/javascript" src="languages.js"></script><script type="text/javascript" src="en-US/langnames.js"></script><script type="text/javascript" src="flexsearch.debug.js"></script><script type="text/javascript" src="prism.js"></script><script type="text/javascript" src="help2.js" defer></script><script type="text/javascript" src="a11y-toggle.js" defer></script><script type="text/javascript" src="paginathing.js" defer></script><script type="text/javascript" src="en-US/bookmarks.js" defer></script><script type="text/javascript" src="en-US/contents.js" defer></script><script type="text/javascript" src="help.js" defer></script><meta name="viewport" content="width=device-width,initial-scale=1"> </head> <body> <header id="TopLeftHeader"><a class="symbol" href="en-US/text/shared/05/new_help.html"><div></div></a><a class="logo" href="en-US/text/shared/05/new_help.html"><p dir="auto">LibreOffice 24.2 Help</p></a><div class="dropdowns"><div class="modules"> <button type="button" data-a11y-toggle="modules-nav" id="modules" aria-haspopup="true" aria-expanded="false" aria-controls="modules-nav">Module</button><nav id="modules-nav" hidden=""></nav> </div></div></header><aside class="leftside"><input id="accordion-1" name="accordion-menu" type="checkbox"><label for="accordion-1" dir="auto">Contents</label><div id="Contents" class="contents-treeview"></div></aside><div id="SearchFrame"><div id="Bookmarks"> <input id="search-bar" type="search" class="search" placeholder="Search in bookmarks for all modules" dir="auto"><div class="nav-container" tabindex="0"><nav class="index" dir="auto"></nav></div> </div></div> <div id="DisplayArea" itemprop="softwareHelp" itemscope="true" itemtype="http://schema.org/SoftwareApplication"> <a name="bm_id3729667"></a><meta itemprop="keywords" content="databases,creating reports"> <meta itemprop="keywords" content="reports,creating"> <meta itemprop="keywords" content="wizards,reports"> <h1 id="par_idN105A3" dir="auto"> <a name="data_reports"></a>Creating Reports </h1> <p id="par_idN105C1" class="paragraph" dir="auto">A report is a Writer text document that can show your data in an organized order and formatting. In LibreOffice Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard. </p> <p id="par_id4094363" class="paragraph" dir="auto">The following list gives you some information to decide which method to use for your data:</p> <table border="1" class="" cellpadding="0" cellspacing="0"> <tr> <th rowspan="" colspan="" class="tableheadcell" dir="auto"> <p id="par_id8514358" class="tableheadintable" dir="auto">Report Builder</p> </th> <th rowspan="" colspan="" class="tableheadcell" dir="auto"> <p id="par_id9764091" class="tableheadintable" dir="auto">Report Wizard</p> </th> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id1579638" class="tablecontentintable" dir="auto">Started by "Create Report in Design View" command.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id1886959" class="tablecontentintable" dir="auto">Started by "Use Wizard to Create Report" command.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id455030" class="tablecontentintable" dir="auto">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id8409985" class="tablecontentintable" dir="auto">Uses a Writer template to generate a report document.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id5931272" class="tablecontentintable" dir="auto">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id9869075" class="tablecontentintable" dir="auto">Select from several given choices to arrange the data records.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id8611713" class="tablecontentintable" dir="auto">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id2866908" class="tablecontentintable" dir="auto">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id4169743" class="tablecontentintable" dir="auto">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id408948" class="tablecontentintable" dir="auto">Saves the report and the information how to create the report inside the Base file.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id2891933" class="tablecontentintable" dir="auto">Choose Open in the context menu or double-click the report name to create a new report with the current data.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id6142765" class="tablecontentintable" dir="auto">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</p> </td> </tr> <tr> <td rowspan="" colspan="" dir="auto"> <p id="par_id1757560" class="tablecontentintable" dir="auto">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</p> </td> <td rowspan="" colspan="" dir="auto"> <p id="par_id4649189" class="tablecontentintable" dir="auto">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</p> </td> </tr> </table> <br> <h2 id="hd_id8414258" dir="auto">Creating a New Report Manually In Design View</h2> <ol itemprop="HowTo" itemscope="true" itemtype="http://schema.org/HowToSection" dir="auto"> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_id3119602" class="paragraph" dir="auto">Open the database file where you want to create the new report.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_id4226508" class="paragraph" dir="auto">In the left pane of the database window, click the <span class="emph">Reports</span> icon.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_id5758842" class="paragraph" dir="auto">Click <span class="emph">Create Report in Design View</span>.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_id4870754" class="paragraph" dir="auto">Follow the instructions in the <a target="_top" href="en-US/text/sdatabase/rep_main.html">Report Builder</a> guide.</p> </li> </ol> <h2 id="par_idN105C4" dir="auto">Creating a New Report With the Report Wizard</h2> <ol itemprop="HowTo" itemscope="true" itemtype="http://schema.org/HowToSection" dir="auto"> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_idN105DC" class="paragraph" dir="auto">Open the database file where you want to create the new report.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_idN105E0" class="paragraph" dir="auto">In the left pane of the database window, click the <span class="emph">Reports</span> icon.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_idN105E8" class="paragraph" dir="auto">Click <span class="emph">Use Wizard to Create Report</span>.</p> </li> <li itemprop="itemListElement" itemscope="true" itemtype="http://schema.org/HowToStep" dir="auto"> <p id="par_id8032166" class="paragraph" dir="auto">Follow the steps of the <a target="_top" href="en-US/text/shared/autopi/01100000.html">Report Wizard</a> to create the report.</p> </li> </ol> <a name="relatedtopics"></a><div class="relatedtopics"> <p class="related" itemprop="mentions" dir="auto"><a name="related"></a><span class="emph">Related Topics</span> </p> <div class="relatedbody" itemprop="mentions"> <div class="embedded"><p class="embedded" dir="auto"><a target="_top" href="en-US/text/shared/guide/data_report.html">Using and Editing Database Reports</a> </p></div> <div class="embedded"><p class="embedded" dir="auto"><a target="_top" href="en-US/text/sdatabase/main.html">Using Databases in LibreOffice Base</a> </p></div> <div class="embedded"><p class="embedded" dir="auto"><a target="_top" href="en-US/text/shared/guide/database_main.html">Database Overview</a> </p></div> </div> </div> </div> <div id="DonationFrame"></div> <footer><div id="DEBUG" class="debug"> <h3 class="bug">Help content debug info:</h3> <p dir="auto">This page is: <a href="https://opengrok.libreoffice.org/xref/help/source/text/shared/guide/data_reports.xhp" target="_blank">/text/shared/guide/data_reports.xhp</a></p> <p dir="auto">Title is: Creating Reports </p> <p id="bm_module" dir="auto"></p> <p id="bm_system" dir="auto"></p> <p id="bm_HID" dir="auto"></p> </div></footer> </body> </html>